Spitfire provides fully integrated document imaging
and file management capability. You now have an easy way to file, share, manage, and track
anything from drawings to contracts to AP invoices and even any scanned
handwritten documents.
Versatility Plus: –
Anything...
Originating as a paper document can be scanned into the system
by either single scan or batch scan methods
OR originating as an electronic file, such as Word docs, JPEG,
PDF, XLS, E-Mails, CAD files
OR ANY other type of file ...can be catalogued into the system with full index and search capability.
Document Imaging
Spitfire provides fully integrated
document imaging capability within the Project Management System and
also embedded directly within Microsoft Dynamics SL. This includes single image
scanning, batch scanning for high volume documents, and full text OCR for
searching any document based upon embedded text. Any project or accounting
related document may be easily scanned and attached to a transaction
or cataloged independently for future retrieval. You may also attach
any other file, such as Word docs, JPEG, PDF, or CAD files or spreadsheets.
This provides an easy way to file, share, manage, and track anything
from drawings to AP invoices and any handwritten documents. Scanned images
have comprehensive annotation capability including text, highlights,
sticky notes, audio, freehand scribble, pointers, images, stamps, rulers,
hyperlinks and more.
Web-based Online Collaboration
You may have a drawing, contract, pay request or any
other document that requires discussion
with individuals at other locations. With a simple internet connection,
you can invite others into a collaborative viewing session where
everyone is literally on the same page – viewing
the same document in real time with everyone having markup capability – A
real convenience and time saver!
As each document enters the system it is run through an OCR (Optical
Character Recognition) engine; this allows our embedded text searching to be
available for document searching and retrieval.
Attach scans/files to accounting transactions or project documents, or
catalog and index them for independent retrieval
Check-in/Check-out functionality for protection of “in process” files
Full automatic version control with history – each version is audit
trailed with a date/time stamp and the user who entered
the file
Integrated CAD / File viewer supports all popular 2D & 3D CAD formats
and virtually any other file type, and provides comprehensive annotation
and highlighting capability
including text, highlights, sticky notes, audio, freehand scribble, pointers,
images, stamps, rulers, hyperlinks and more
All Images/Files are stored directly in the SQL Database as Binary Objects
(BLOBS) for maximum integration, security, and data integrity
High Volume Batch Invoice Scanning
For high volume processing, Spitfire
offers a Batch Scanning solution. For example, you can scan AP invoices into the system in batches rather than individually. Then the scanned invoices can then be viewed on screen during AP Voucher
entry. The entry process and routing of specific vendor invoices
for project manager approvals then becomes one integrated process.
Doc Control button on the Microsoft Dynamics SL forms
is a direct
link to attached image file
that can be routed to project
manager for approval.
The batch invoice viewer allows
AP Clerks to rapidly click through pre-scanned invoices.
Data entry
is easier and each invoice is safely stored in your Microsoft SQL database.
