Contract Management is an integral part of the Spitfire Project Management System.
It helps you manage and track :
Project Contracts
Customer Change Orders
Internal Change Orders
Subcontracts
Subcontract Change Orders
Subcontractor Pay Requests
Spitfire’s fully automated Subcontractor Compliance
Notification Engine completely automates the process of keeping Subcontractors
in compliance.
Streamline Subcontractor Pay Requests with a completely Web-based Online
process. Subcontractors directly submit their Pay Requests via the web and
the requests are automatically routed to the appropriate individuals in your
organization for review and approval.
Change Orders
Spitfire Change Order Management provides a
flexible yet structured process. It unifies the creation of change orders and
any required subcontract change orders, automatically posts budget revisions,
updates Contract Value,
and updates your Schedule of Values (SOV).
Whatever your workflow needs, the flexible Spitfire
Change Order Request (COR) allows you to work with individual
COR’s, or groups of COR’s, throughout the processing and approving
process
Visibility of pending change orders ensures that they contribute to your
margin and that their bottom line impact is known before budget changes
are accepted
Tight integration between the Change Orders and the Subcontract Change Orders
eliminates incurring subcontract change order costs that do not get
billed to the customer
Automatic updates to budget, contract value, and Schedule of Values
Automated routing to project partners (internal and external) using either
Web, E-Mail, or Fax
Expedites review and approval
Revision tracking with full audit trail of changes
Added flexibility for creating new cost codes on-the-fly for detailed
tracking of all change order costs
Granular status tracking of Change Orders: Potential, Committed,
Un-Approved, Approved
Subcontract Management
Creates actual Subcontract using MS Word templates
and contract clause library
Creation of interim and final Lien Waivers
Tracking of drawings, submittals and
other documents associated with subcontracts, including
who has what and when it is due
Retention Handling, Payment Caps, and Joint Checks
Pay-When-Paid capability
Subcontract Change Orders are tightly integrated into the whole Change Order
Management process
Automated routing of Subcontracts and Subcontract Change Orders via either
Web, E-mail, or Fax
Automatic Subcontractor Compliance Notification
Highly flexible and fully automated Subcontractor
Compliance Notification Engine streamlines tracking of liability insurance,
workman’s compensation, bonding, etc.
Unlimited user-defined compliance
items can be set up either at the Subcontractor level, or at the Subcontract
level
Out-of-compliance subcontractors will automatically receive Compliance Notification
alerts, and will continue to be ”dunned” until compliance is
handled. Alerts can also be simultaneously generated to you internal staff
Compliance Notification to the Subcontractor may be either E-Mail or Web
based
Automatic Pay Control will prevent payments to out-of-compliance subcontractors
