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Financial Accounting
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Watchdog Alerting Engine Spitfire’s highly flexible and automated Alerts will change the way you do business.
Most systems merely report information when requested. They require YOU to find the information – generally by pouring over dozens of management reports line by line. As a manager, taking control of your business means finding the problem areas and exceptions - getting what you need to know in time to do something about it. This is especially true in construction, where timely action can make the difference between a successful project and disaster. When you are dealing with data overload, this becomes more and more difficult and time consuming. The way you really want to be managing your business is to have critical information “served up to you on a silver platter." Impossible? Not with Spitfire’s Watchdog Alerting Engine.
Watchdog Alerts constantly monitor your information, and automatically notify the appropriate people whenever action is required according to business rules that you’ve established. Alerts PROACTIVELY manage your business by getting you the information you need while there is still time to react. Furthermore, Alerts are fully integrated with the entire Spitfire system; they posterts post on your Spitfire Home Dashboard, where you can link directly to the document or transaction to review the details and take fast action.
Receive alerts before you have a problem It’s like having a tireless assistant monitoring your company behind the scenes to alert you of potential difficulties. Alerts can be set up two different ways. First, a hierarchy of Alert Subscriptions are set up as a matter of company policy. These can allow for escalation handling so that, as certain conditions become further “out of bounds”, the alerts will escalate “up the ladder” to additional staff. Alert subscriptions need only be set up once, and then the alert system will tirelessly follow your alert escalation rules without any additional actions by your staff. Second, any additional specific alerts can be set up on any particular document if needed.
User-defined Threshold Levels allows you to receive alerts or reminders either before something becomes due, when it becomes due, or only if it becomes overdue. You can also determine the frequency with which the alerting system reminds you that a particular alert condition has not yet been rectified. This prevents you from getting swamped with too many alerts, while still receiving the ones you need to stay on top of your jobs.
Automated Document Alerts These alerts can be applied to ANY document including Submittals, Change Orders, RFI’s, etc.
Business Condition Alert examples Alerts are triggered...
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